1. Our approach to privacy
1.2 OneDocx operates a cloud-based legal practice management solution available via SharePoint (Microsoft Office Store) and services that we make available (the “OneDocx”).
2. Personal information we collect about you and the way we use it
2.1 Information you give to us. We collect personal information about you after you voluntarily submit information on to us by filling in forms on our Website or by corresponding with us by phone, email or other means. This includes information you provide once you register to use, or buy the OneDocx, participate in any discussion boards, forums or other social media functions on our site or enter a contest, promotion or survey and after you report a controversy with our product, or use another feature of the OneDocx as available from time to time.
2.2 If you decide on to not provide personal information, we might not be able to provide the OneDocx to you or answer your other requests.
2.3 Information we receive from other sources. We may receive personal information about you from individuals or corporate entities which are subscribers to the OneDocx (“Subscribers “) where you’re to be designated a user of the OneDocx. We may receive personal information about you if you employ any of the opposite websites we operate or the opposite services we offer from time to time. We also work closely with third parties (including, for instance, subcontractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and will receive information about you from them, subject to your agreements with them.
3. Disclosure of your personal information
Business partners, vendors, suppliers, and subcontractors who perform services on our behalf (these companies are authorized to use your personal information only as necessary to produce these services to us);
Analytics and program providers that assist us within the improvement and optimization of our Website;
Credit reference agencies for the aim of assessing your credit score where this can be a condition people going in a contract with you;
Payment processors for the aim of fulfilling relevant payment transactions;
3.2 In certain situations, we are also required to disclose personal information in response to lawful requests by public authorities, including to satisfy enforcement requirements.
If we are under an obligation to disclose or share your personal data so as to suits any legal obligation, or so as to enforce or apply our terms and conditions of service and other agreements; or to safeguard the rights, property, or safety of OneDocx, our customers, or others. This includes exchanging information with other companies and organizations for the needs of fraud protection and credit risk reduction.
3.3 Publicly accessible blogs. Our Website includes publicly accessible blogs or community forums. Any information you provide in these areas could also be read, collected and utilized by others who access them. This includes information posted on our public social media accounts. To request removal of your personal information from our blog or community forum, contact us at [email protected]. In some cases, we might not be ready to remove your personal information, within which case we’ll allow you to know if we are unable to try and do so and why.
3.4 Testimonials. With consent, we may display personal testimonials of satisfied customers on our site, together with other endorsements. If you would like to update or delete your testimonial, you’ll be able to contact us at [email protected].
3.5 We may disclose personal information to 3rd parties in reference to a business transaction. Personal information is also disclosed to 3rd parties in reference to a transaction, like a merger, sale of assets or shares, reorganization, financing, change of control or acquisition of all or a little of our business. If we are involved in an exceedingly merger, acquisition, or sale of all or a little of its assets, you’ll be notified via email and/or a prominent notice on our Website of any change in ownership that impacts the utilization of your personal information, moreover as any choices you will have regarding your personal information.
4. Marketing and advertising
4.1 From time to time we may contact you with relevant information about the OneDocx and our other products and services. Most messages are going to be sent electronically. for a few messages, we may use personal information we collect about you to assist us determine the foremost relevant information to share with you.
4.2 If you do not want to receive such messages from us, you may be able to tell us by selecting certain boxes on forms we use after we first collect your contact details. you’ll be able to also change your marketing preferences at any time by accessing the subscription center at https://onedocx.com/schedule-a-demo/ or by following the unsubscribe link at the underside of our emails.
5. Storing and transferring your personal information
5.1 Security. OneDocx has implemented administrative, technical, and physical safeguards to shield its and its customers information. For further information on OneDocx’s security controls and practices, please check with our Security & Reliability page (https://docs.microsoft.com/en-us/sharepoint/safeguarding-your-data). Where we’ve got given you (or where you’ve got chosen) a password which enables you to access certain parts of our Service, you’re chargeable for keeping this password confidential. Subscribers shouldn’t share their password with anyone.
5.2 While no transmission of data via the web is totally secure, we take reasonable measures to safeguard your personal information. We cannot guarantee the protection of your personal information transmitted to our Website; any transmission is at your own risk. Once we’ve got received your information, we are going to use strict procedures and security measures to undertake to stop unauthorized access.
5.3 International Transfers of your Personal Information. the private information we collect is also transferred to and stored in countries outside of the jurisdiction you’re in where we and our third-party service providers have operations. If you’re located within the Europe (“EU“), your personal information is also processed outside of the EU including within the United States; these international transfers of your personal information are made pursuant to appropriate safeguards, and, we are going to take suitable steps to make sure that your personal data is treated even as safely and securely because it would be within the EU and under the final Data Protection Regulation (“GDPR”). Such measures shall include, but don’t seem to be limited to, having processing Agreements with applicable sub-processors and ensuring that such sub-processors have adequate security and data protection procedures in situ aligned with the GDPR or the other applicable data protection law. If you would like to inquire further about these safeguards used, please contact us using the main points launched at the tip of this policy.
6. Retaining your information
6.1 we’ll only retain your personal information for as long as necessary to satisfy the needs we collected it for, including for the needs of our legitimate business interests and satisfying any legal or reporting requirements.
6.2 To see the acceptable retention period for private information, we consider the number, nature, and sensitivity of the private information, the potential risk of harm from unauthorized use or disclosure of your personal information, the needs that we process your personal information and also the applicable legal requirements.
7. Referral program
7.1 We operate a referral program for our Service; you’ll prefer to provide us with names and email addresses of people who you’re feeling would have an interest in learning more about our products and services in exchange for rewards. we’ll store the contact details so as to trace the success of our referral service. The referred individual may request that their contact details be off from our database and that they may contact us at any time at [email protected] to form the request.
8. Your rights in respect of your personal information
8.1 In accordance with applicable privacy law, you’ve got the subsequent rights in respect of your personal information that we hold:
Right of access and portability. the correct to get access to your personal information together with certain information, and to receive that private information during a commonly used format and to possess it ported to a different data controller.
Right to rectification. the proper to get rectification of your personal information without undue delay where that private information is inaccurate or incomplete.
Right to erasure. the correct to get the erasure of your personal information without undue delay in certain circumstances, like where the private information isn’t any longer necessary in reference to the needs that it had been collected or processed.
Right to restriction. the proper to get the restriction of the processing undertaken by us on your personal information in certain circumstances, like where the accuracy of the private information is contested by you or the sale of your personal information for a period enabling us to verify the accuracy of that non-public information.
Right to object. the proper to object, on grounds regarding your particular situation, to the processing of your personal information, and to object to the processing of your personal information for marketing purposes, to the extent it’s associated with such marketing.
Right to non-discrimination. the proper to non-discrimination for exercising your rights as outlined during this policy. This includes, but isn’t limited to, denying you goods or services, charging you different prices for similar services, or providing a unique level or quality of service.
8.3 OneDocx doesn’t sell personal information shared by you. OneDocx has not sold personal information shared by you within the 12 months preceding the modification date for this policy. All use of non-public information is finished for the delivery, use, and improvement of the Service, as listed in 3.1.
8.4 If you reside within the world organization (EU), OneDocx is that the controller of your personal information for purposes of European data protection legislation. you furthermore might have the correct to lodge a complaint to your local data protection authority. Information about a way to contact your local data protection authority is obtainable at ec.europa.eu/justice/data-protection/bodies/authorities/index_en.html.
9.Cookies and similar technologies
9.2 The Cookies that are collected stays at SharePoint and Browser level. We Do Not collect any cookies personally.
10. Links to 3rd party sites
10.1 OneDocx may, from time to time, contain links to and from third party websites. If you follow a link to any of those websites, please note that these websites have their own privacy policies which we don’t accept any responsibility or liability for his or her policies. Please check the individual policies before you submit any information to those websites.
11. Our policy towards children
11.1 The OneDocx isn’t directed at persons under 16 and that we don’t shall collect personal information from children under 16 in our capacity as a controller.
12. Changes to the current policy
13. Notice to you
14. Contacting us
14.1 If you’re based within the EU, our EU representative is Momin Solutions (UK) Limited, a Ltd. registered in United Kingdom and with its registered office at 1 Hartley Ave, East Ham, London E6 1NU, UK.
Annex 1 – Personal information we collect
Category of private information How we use it Legal basis for the processing CCPA Categorization Previous 12-month disclosures
Contact information and basic personal details. like your name, signal, address, location, e-mail address and where applicable, professional details like your bar membership number. We use this information to speak with you, including sending statements, news, alerts and marketing communications. The processing is important for our legitimate interests, namely for marketing purposes, and for communicating with you effectively and responding to your queries.
We use this information to cope with inquiries and other requests made by or about you, including customer service issues, regarding the OneDocx.
We use this information to work, maintain and supply to you the features and functionality of the OneDocx. The processing is critical for the performance of a contract and to require steps before moving into a contract (namely our Terms of Service).
Details like your PayPal or other financial information including credit scores obtained from credit reference agencies. We use this information to facilitate payment to be used of the OneDocx, to assess your credit score and to detect and forestall fraud. The processing for assessing your credit score and facilitating payment is important for the performance of our contract with you.